post-baitcon feedback

[quietann.livejournal.com]

My personal issues with baitcon are in my personal journal; however, there are a few things that IMHO need to change:

• Separate dishes/mixing equipment/etc. for any ice cream product containing meat. There are a lot of people involved who nominally keep kosher, and it's discomfiting to know that one's ice cream might have been prepared using the same equipment as, say, the chicken liver ice cream. (for that matter, I'd just ban meat-containing flavors entirely, but that's not my decision to make.)
  
• More whole wheat (not just wheat, whole wheat) bread, less white bread. We ran out of whole wheat by lunch on Saturday. (this suggestion passed on from Gregorian, who was amazingly polite about it, but still really would have preferred whole wheat bread for his peanut butter sandwich...)
  
• More tarpage for shade protection (may not be an issue if baitcon isn't at Mink Hollow anymore, but...)
  
• Re-reinforcement of the "modest dress" (ahem) requirement in and around the main area. There was one person in particular who seriously violated this. (insert serious snarkage here; I am trying to be polite.) Dancing naked in the rain, as usual, should be granted leniency.
  

Comments

[dr-memory.livejournal.com]

We certainly did seem to have a higher-than-usual number of mystery ice creams this year. If I had to wager a guess, I'd venture that it was due to the ever-increasing number of flavors versus the relatively static number of freezing staff, plus a serious crowding problem in the freezers, not to mention a greater amount of jousting and jostling around the tables.

I dunno if it's really feasible to train more freezing staff. Better labelling for the buckets would probably help a lot, but I have a sneaking suspicion that this issue may be more complicated than it seems on first blush; after 12 years I bet they've tried a bunch of things. (Olde Tymers feel free to chime in here.) Battery powered lights on the serving tables would probably help a lot...I might try to bring a few next time.

[frobzwiththingz.livejournal.com]

...I have a sneaking suspicion that this issue may be more complicated than it seems on first blush; after 12 years I bet they've tried a bunch of things.

Indeed, it is, and we have. the whole ice cream making-storing-serving zoo has been through several iterations already. This year the system we've been using (with reasonable successs) in the past for partitioning out the ice cream into pre-allocated stations got totally hosed by freezer issues; they're showing their age, and we have simply gone way past the amount of ice cream that they can successfully cool down. Crash suggested that we label the serving stations on the fly, rather than pre-allocate; I responded that that had in fact been done before, and turned out to have problems in practice.

We've managed to streamline the LN2 process over the years to the point where we made *82* separate batches this time around. Each one of these has a person behind it who very likely has some attachment to it, and doesnt want to miss it being served. The color-coded labeling scheme evolved over the years as a way of producing a map of where what would be as things got made. Nobody can remember where everything went as the flavors are called out, and the map allows people a better chance of finding the flavors they really want before they're gone. The separate tables evolved to spread out the people and avoid the problem that the main meal servings still have, that being that a single buffet line is incredibly inefficient. With the meals this just means long wait; with ice cream in the summer it also leads to soup rather than ice cream for most folk.

This year we ran into several new problems. The freezers didnt manage to set a good many of the flavors in time for the main serving, and did so in a way that completely skewed things such that if they went out as initially color coded, several stations would have been barren and others overstocked. This is why Crash started ignoring the color labels and round-robined them to different places, and why we went with the multiple rounds of 20-or-so flavors. We used far more of the small yogurt containers than before, to package up the small batches. But these are harder to label, and many labels got jostled off in the freezer shuffling.

W.R.T yet more stations, nice idea, but not necessarily easy to implement. There just isn't *that* much lighted space available for them. We'd need to complicate the labeling scheme some more,
and in such a way that is truly immune to error, in an environment where there are 150 people's worth of distractions.
And we'd need more "special" stations than regular ones. Of the top of my head we have "meat", "soy-only", "splenda only", "vegan", "no nuts", "no shellfish", "no lactose", "no alcohol" and i'm sure there are more. any individual one of these is fine, but add them up and it quickly becomes untenable.

suggestions as to how to make things work better are certainly welcome. anything that seems like a good effort/results ratio will almost certainly be tried.

[perspicuity.livejournal.com]

in talking with rob, who apparently liked my lexan serving plate and sampled from it a lot ...

if "we all" could score a bunch of trays - anything from large icecube style to army trays with MANY little dents, perhaps smaller batches could be "pre loaded" assembly line style by volunteers - to a given mapped scheme. sure, not everybody would want all flavors thus dispenced, but as a sampler tray ... who knows. that's my only major suggestion.

the multiple tables mapping system confuses me a little still sometimes, but it seems to work well enough for most people.

#

[dr-memory.livejournal.com]

I do actually have one very simple suggestion: the con should acquire one of these (http://store.yahoo.com/suppliesroom/hmlmm3.html). As much as I appreciate the sacrifice that Crash and Sharon's vocal cords made for the cause, it was mostly a lost effort, and I know for sure that a lot of people didn't even have the faintest clue which flavors were heading in the directions of which tables.

I'll happily chip in 50% of the cost if someone else will ante up and the concom agrees it would help.

WRT to the mystery flavors... have we tried masking tape and a permanent marker, or does that complicate cleanup too much?

[vvalkyri.livejournal.com]

Some of the yogurt containers did have masking tape & marker on them; others had index cards. Not sure of the rhyme and reason.

[penk.livejournal.com]

In actuality, Bait used the PA system the band had set up for announcing things, but it was chaotic and impossible to follow. I had no clue where anything was, and just sort of wandered around finding maybe the one flavor I had picked out of the noise.

I found the call/echo of Crash and Sharon jarring and incomprehensible. One caller, one voice to listen to, one way of saying things. Not "Blue, French Vanilla!" and "Vanilla, Blue table" and "French Vanilla, Blue!" and any other variations possible.

Not to mention the whole 'pink' 'red' fiasco. Lets just confuse things further.

[keith-m043.livejournal.com]

If the freezers end up being overwhelmed by the thermal mass of ice cream in need of setting next year, would it be possible to set a styrofoam cup of LN2 in each freezer to help them out? I expect that some measures need to be taken to make sure that the pressure buildup doesn't open the freezers by accident or cause the latching ones to explode. I have the vision of farting freezers as the excess nitrogen makes its way out the seals. Also probably any freezer with LN2 in it should be only for ice cream and be off limits to non icecream personel. Hmm maybe only one freezer needs to have LN2 and it could be the 'settting' freezer and batches could be moved to 'storage' freezers once set.

[mycroft.livejournal.com]

Dry ice would work better for that.

True

[keith-m043.livejournal.com]

but LN2 is what we've already got on hand.

A Couple Of Ideas

[(Anonymous)]

Before anything else, I have never been to Baitcon so you can take anything I suggest on this with a grain of salt. Preferably some Penzey's salt, but you get the idea. I *want* to go...

Somebody else mentioned (x-thread) labelling before the ice cream gets to the freezer. I think this is a good idea.

As a rule of thumb, people attending know their allergies and food restrictions and, I believe, let the people running things know what they are, yes?

If this is the case, then perhaps a color coded list of allergens/food issues could be drawn up pre-Con and appropriate color-coded tape labels can be put on each batch of ice cream? Red for rose-fruits, white for dairy and brown for chocolate, for example.

For example, gorp ice cream (which is not something I'd like but would be a good example) has dairy, peanuts, raisins, chocolate, vanilla and sugar. The pre-Con list shows five people with peanut allergies, seven who can't have dairy, two diabetics and one person with chocolate issues. So, the container is labeled for "Dairy, Peanut, Sugar, Chocolate" and stored. When it comes out to the table, assuming the tape stores well and doesn't peel off, people can clearly see what the allergens are by comparing the colors with a handy dandy chart. And of course there'd be the name.

I saw Bait mention greasy containers. While it (again) means more work I believe a quick vinegar wipe would render a section suitable for tape.

"But what about a last-minute attendee with unique allergies? That could wreck it." Agreed. Leave one or two colors open ahead of time and fill 'em in at-Con.

"What about scoops?" All I can suggest is having enough for a batch of 20 ice creams, then washing them thoroughly while getting the next batch. This way every ice cream has a clean scoop. I know, it's more work and may not be practical, but it's the best idea I have right now.
Also, since some scoops on the market have color handles, perhaps some of those could be used for vegan or kosher issues.

Re: A Couple Of Ideas

[teddywolf.livejournal.com]

Erm, this was me. I forgot I wasn't logged in.

Re: A Couple Of Ideas

[vvalkyri.livejournal.com]

Interesting idea. Only quibble is that just about every ice cream would need that Sugar label, save the couple made with honey or splenda.

Re: A Couple Of Ideas

[teddywolf.livejournal.com]

Yeah, I know. Admittedly I don't know of anybody with an allergy to sugar, but some people might want to stick to sugarfree or honey for diet purposes.

Still, at this point it's just an idea. If you can think of a better way to deal with the sugar wrinkle I would love to hear it - my ideas do not flourish in a vacuum :-) And if the total idea is good enough, it might be used if it's not too much work maybe? :)

Re: A Couple Of Ideas

[vvalkyri.livejournal.com]

There's been some discussion in other threads of indexed ingredient lists...

(Baitmom can't do sugar nowadays; Hobbit and I made Splenda - B.R.I.C.K as a sugar free alternative)